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Available on the Teams and Enterprise plans. This is an organization-level integration, configured by an admin. Wave Connect enables this integration on request. Until then, the app shows Contact Us instead of Install App.
The Outlook Signature integration delivers your Wave Connect email signature into Microsoft Outlook via the Wave Connect Outlook Add-in. When a user composes a new email, the add-in fetches their personalized Wave Connect signature and inserts it automatically. This works with Outlook on desktop, web, and mobile.

How to connect

1

Open the integration

Go to Integrations → Outlook Signature (admin only).
2

Grant admin consent

Click Connect and grant admin consent via your Microsoft account. Wave Connect stores your tenant ID to validate future add-in requests.
3

Install the add-in

Install the Wave Connect Outlook Add-in in your Microsoft 365 tenant (via the Microsoft 365 Admin Center or AppSource).
4

Assign the add-in

Assign the add-in to the relevant users, or deploy it organization-wide.
Wave Connect requests permission to verify the tenant admin identity.

How signatures are delivered

Unlike the Gmail integration, signatures are not pushed to Outlook’s settings directly. Instead:
  • When a user opens a New Email in Outlook, the add-in calls Wave Connect to fetch their personalized signature.
  • The signature is rendered from the user’s live Wave Connect profile and inserted into the email body.
  • If the render as image option is enabled, the signature is converted to a screenshot image and inserted as a picture, useful for maximum visual consistency across email clients.
Direction: Pull (the add-in fetches from Wave Connect on compose) When: Each time a user opens a new email in Outlook

Features

  • Live rendering: signatures always reflect the user’s current Wave Connect profile.
  • Render as image: an optional mode that converts the HTML signature to an image for cross-client, pixel-perfect consistency.
  • Automatic cache clearing: the signature cache is cleared whenever team or template settings change, so users always get the latest version.

Limitations & requirements

  • The Wave Connect Outlook Add-in must be installed in your Microsoft 365 tenant.
  • Users must be assigned to a Wave Connect team that has a signature template set up.
  • This is an organization-level integration. Individual team members do not connect separately.
  • Requires Microsoft 365 with Outlook (Exchange Online). On-premise Exchange may have limitations.

Disconnecting

Go to Integrations → Outlook Signature and click Disconnect. This removes the integration. The add-in stops fetching signatures, but it remains installed until removed by the tenant admin.