The Guide to Adding an Email Signature (Outlook Desktop)

outlook email signature

In this comprehensive guide, we will walk you through the process of creating an email signature in Outlook Desktop, the go-to email client for many professionals.

Whether you are a seasoned Outlook user or just starting out, this guide will equip you with the knowledge and tools to create a professional and polished email signature that leaves a lasting impression.

Adding an email signature to the new Outlook

  1. On the View tab, select ⚙ View Settings

  2. Select Accounts > Signatures.

  3. Select  New signature, then give it a distinct name.

  4. In the editing box below the new name, type your signature, then format it with the font, color, and styles to get the appearance you want.

  5. Select Save when you're done.

  6. With your new signature selected from the list above the editing box, go to Select default signatures and choose whether to apply the signature to new messages and to replies and forwards.

  7. Select Save again.

You can also view the steps to adding an email signature here.

Adding your digital business card to your email signature

  1. Create a Wave account.

  2. Complete the onboarding steps by adding your contact information.

  3. Click the QR code icon near the top right on desktop or bottom center on mobile.

  4. Click "copy to clipboard"

  5. Add your unique digital business card URL to your email signature

  6. Bonus: Add a line of text, "My Digital Business Card," and hyperlink it with your link

To learn more about sharing your digital business card, check out our latest blog post on the different ways you can share it.

Benefits of having an email signature

Outlook email signature benefit

Before diving into the steps of creating an email signature in Outlook Desktop, it's important to understand the benefits of having one.

An email signature not only provides essential contact information but also serves as a promotional tool for your personal or business brand. It adds a touch of professionalism and credibility to your emails, making a lasting impression on your recipients.

With this ultimate guide, you now have the knowledge and tools to set up an email signature in Outlook Desktop. By following the steps outlined and unleashing your creativity, you can create a professional and visually appealing email signature that enhances your communications.

Remember to regularly review and update your signature to reflect any changes in your contact details or branding. Now, go ahead and make your mark in the digital world with an impressive email signature!

And don't forget, a well-crafted email signature is not just a means of communication but also an opportunity to leave a lasting impression on your recipients. So, take your time, experiment with different designs, and create a signature that truly represents you or your brand. Happy emailing!