Email signatures for teams 🎉

Generate branded email signatures for your entire team.

Pull contact info from your digital business card. Customize your design. Deploy to Gmail, Outlook, and Apple Mail in one click.

Create free signature Create for teams
SOC 2 Type II 4.6/5 on G2 · 820+ reviews Setup in 2 min
New Message
To
Subject
Mia Santos wave

Mia Santos

Event Director

Nexus Events

mia@nexusevents.com
Miami
Our website
Send

Deployed across your team

Sarah Chen
Sarah Chen VP Marketing
Mia Santos
Mia Santos Event Director
Emma Taylor
Emma Taylor Product Lead
Rachel Kim
Rachel Kim Marketing Lead
Priya Patel
Priya Patel Dir. Partnerships
Jordan Lee
Jordan Lee Product Lead
Alex Rivera
Alex Rivera VP Engineering
David Park
David Park Head of Sales
Sarah Chen
Sarah Chen VP Marketing
Mia Santos
Mia Santos Event Director
Emma Taylor
Emma Taylor Product Lead
Rachel Kim
Rachel Kim Marketing Lead
Priya Patel
Priya Patel Dir. Partnerships
Jordan Lee
Jordan Lee Product Lead
Alex Rivera
Alex Rivera VP Engineering
David Park
David Park Head of Sales

The problem

Your email signatures are a mess.

Without a centralized signature tool, your team's emails look inconsistent, outdated, and off-brand.

Every signature looks different

Some have logos, some don't. Different fonts, wrong colors, outdated phone numbers. Every email your team sends looks like it came from a different company.

Side-by-side comparison of inconsistent email signatures across a team

Updates take forever

Someone gets promoted? New office number? You're emailing 50 people asking them to copy-paste a new signature. Half of them never do it.

Email thread asking team members to update their signatures manually

No brand standards

Marketing spends weeks on brand guidelines that nobody follows in their email footer. Your signature is the most-seen marketing asset you never designed.

Brand guidelines document next to an off-brand email signature

New hires start without one

Every new employee sends emails for days - sometimes weeks - before someone sets up their signature. First impressions with clients? Already blown.

Employee onboarding checklist with email signature step pending

How it works

From business card to email signature in 60 seconds.

Three steps. No HTML coding. No IT tickets. Just branded signatures, deployed everywhere.

Create Free Signature
Building a digital business card with name, title, phone, email, and photo
1

Create

Build your digital business card with your name, title, phone, email, photo, and social links. Or import your existing card.

Customizing an email signature layout with colors, fonts, and logo
2

Customize

Choose a signature layout. Pick your colors and fonts. Add your logo, banner, or CTA link. Preview it in real time.

One-click deployment of email signature to Gmail, Outlook, and Apple Mail
3

Deploy

One-click install for Gmail, Outlook, and Apple Mail. Copy the HTML for any other client. Done in seconds.

Features

Everything you need for professional email signatures.

Generate signatures from your digital business card, customize the design, deploy to every email client - and manage it all from one dashboard.

Create Free Signature
Email signature pulling contact info directly from a Wave digital business card
Auto-Sync

Your signature pulls directly from your digital business card

Name, title, phone, email, photo, social links - your signature stays current because it's powered by your Wave card. Update the card, and every signature updates automatically.

Brand Control

Match your brand perfectly

Pick a layout. Set your colors and fonts. Add your logo, banner image, or call-to-action link. Preview changes in real time.

Email signature editor with color, font, and layout customization options
One Click

Install in Gmail instantly

One-click deployment to Gmail. No browser extensions. No IT tickets. Works with Google Workspace and personal accounts.

One-click email signature installation in Gmail and Google Workspace
One Click

Deploy to Outlook in seconds

Works with Outlook desktop, Outlook web, and Microsoft 365. Copy-paste or use our one-click installer.

Email signature deployment to Outlook desktop, web, and Microsoft 365
Smart Sharing

Add a QR code to your signature

Recipients scan the QR code and instantly save your full contact info. No typing, no attachments, no vCards.

QR code embedded in email signature for instant contact sharing
Admin dashboard for deploying branded email signatures across an entire team
Admin Dashboard

Deploy branded signatures across your entire team

Upload your team via Excel. Lock brand elements - logo, colors, fonts, social links. Push signature updates to everyone instantly. No more chasing people to update their footer.

macOS & iOS

Works with Apple Mail too

Copy the HTML signature and install it in Apple Mail on Mac or iPhone. Step-by-step guide included.

Email signature installed in Apple Mail on macOS and iOS

Who It's For

Professional signatures for every role.

Whether you're a solo professional or managing signatures for 500 people, Wave makes it simple.

Individuals

Stand out in every email you send.

  • Free Forever - Professional signature with photo, links, and QR code at no cost.
  • Auto-Sync - Update your card once, signature updates everywhere.
  • One-Click Install - Deploy to Gmail, Outlook, or Apple Mail in seconds.
Free for individuals forever
Marketing Teams

Brand consistency in every inbox.

  • Lock Brand Elements - Set colors, fonts, logo, and layout that nobody can override.
  • Campaign Banners - Add promotional banners to every signature company-wide.
  • Signature Analytics - Track impressions, link clicks, and banner engagement.
100% brand compliance across all team emails
IT & Admins

Deploy and manage at scale.

  • Bulk Deploy - Upload 200 users via Excel. Everyone gets a signature in minutes.
  • Push Updates - Change a phone number, title, or banner - it deploys to everyone instantly.
  • SOC 2 Certified - Enterprise security with role-based access and audit trails.
5 min to deploy signatures for 200 people
Create free signature See team pricing

Pricing

Free signatures. Paid when you need more.

Every plan includes a digital business card and email signature. Upgrade for brand controls and team management.

Free

Email signature + digital business card

$0 /month

Free forever

Get started
  • Professional email signature
  • Pull from digital business card
  • Gmail one-click install
  • Outlook one-click install
  • Photo, logo & social links
  • QR code in signature
  • Unlimited signature updates
Recommended

Pro

Includes colors, banner, and disclaimer

$9 /month

Billed monthly

Start free trial

Everything in Free, plus:

  • Custom colors & fonts
  • Banner images & CTAs
  • Custom disclaimer text
  • Remove Wave branding
  • Multiple signature templates
  • Priority support

Teams

Manage signatures company-wide

$7 /user/month

3 users minimum

Start free trial

Everything in Pro, plus:

  • Admin dashboard
  • Bulk user import via Excel
  • Lock brand elements
  • Push signature updates
  • Auto-deploy to Gmail and Outlook
  • SOC 2 Type II certified
Compare all plans →
Resources

Learn More About Email Signatures

Email signature statistics and data for 2026
Statistics

40+ Email Signature Statistics for 2026 (Data + Insights)

The latest data on email signature usage, click rates, and ROI - backed by real studies.

Read More
How to add a digital business card to your email signature
Tutorial

How to Add a Digital Business Card to Your Email Signature

Step-by-step guide to embedding your digital business card link and QR code in every email.

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How to add email signature in Outlook desktop
Tutorial

How to Add Email Signature in Outlook Desktop (2026)

Set up branded signatures in Outlook desktop, web, and Microsoft 365 in under 5 minutes.

Read More
HubSpot email signature generator guide
Tutorial

HubSpot Email Signature Generator: How to Use It

Everything you need to know about HubSpot's free signature tool - plus pro tips for teams.

Read More
Best digital business cards for teams
Teams

Best Digital Business Cards for Teams

Compare the top platforms for managing digital business cards across your organization.

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Digital business card design guide
Design

Digital Business Card Design Guide (34% Higher Saves)

Design tips backed by data from 150,000+ cards. Layout, colors, and CTAs that get results.

Read More
FAQ

Email signature FAQ.

Getting started

What is an email signature generator?
An email signature generator creates professional, HTML-formatted email signatures that display your name, title, company, contact info, photo, and social links at the bottom of every email. Wave's generator pulls this info directly from your digital business card, so your signature always stays up to date. You can customize colors, fonts, layout, and add banners or QR codes.
Yes. Wave's email signature generator is free for individuals. Create a professional signature with your photo, contact info, social links, and QR code at no cost. Team plans with brand controls, admin dashboard, and bulk deployment start at $7/user/month.
Your email signature pulls contact info directly from your Wave digital business card. When you update your card - new title, phone number, or photo - your signature updates automatically across all email clients. No manual editing needed.

Email clients

How do I add my signature to Gmail?
Wave offers one-click Gmail installation. Create your signature in Wave, click "Install to Gmail," and authorize your Google account. Your signature is automatically set as the default for all new emails and replies. Works with both personal Gmail and Google Workspace accounts.
For Outlook desktop, use Wave's one-click installer or copy the HTML signature and paste it in Outlook's signature settings (File > Options > Mail > Signatures). For Outlook web (OWA), go to Settings > Mail > Compose and reply > Email signature. Wave provides step-by-step instructions for every version.
Yes. Copy your HTML signature from Wave, then install it in Apple Mail on Mac (Mail > Settings > Signatures) or iPhone (Settings > Mail > Signature). Wave provides step-by-step guides for both platforms.

Teams & security

Can I manage email signatures for my whole team?
Yes. Wave's Teams plan lets you upload users via Excel, lock brand elements (logo, colors, fonts), and push signature updates to everyone instantly. Admins control the template - team members just see their personalized signature. Changes deploy in real time with no action needed from individual users. Learn more about digital business cards for teams.
Yes. Wave lets you embed a QR code in your email signature that links to your digital business card. Recipients scan it with their phone camera to instantly save your full contact info - name, email, phone, company, social links, and more. No app download required.
Wave is SOC 2 Type II certified with data encrypted in transit and at rest. We support role-based access controls, SSO, SCIM provisioning, and GDPR compliance. Your contact data is never shared or sold.

Create. Customize. Deploy.

Professional email signatures for your entire team - free to start.

Create Free Signature Book a demo

No credit card required·SOC 2 Type II certified·Setup in 2 min