> ## Documentation Index
> Fetch the complete documentation index at: https://wavecnct.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Outlook Signature

> Deliver Wave email signatures in Outlook via the Wave add-in

<Info>
  Available on the **Teams** and **Enterprise** plans. This is an organization-level integration, configured by an admin.
</Info>

The Outlook Signature integration delivers your Wave email signature into Microsoft Outlook via the **Wave Outlook Add-in**. When a user composes a new email, the add-in fetches their personalized Wave signature and inserts it automatically. This works with Outlook on desktop, web, and mobile.

## How to Connect

<Steps>
  <Step title="Open the integration">
    Go to **Integrations → Outlook Signature** (admin only).
  </Step>

  <Step title="Grant admin consent">
    Click **Connect** and grant admin consent via your Microsoft account. Wave stores your tenant ID to validate future add-in requests.
  </Step>

  <Step title="Install the add-in">
    Install the **Wave Outlook Add-in** in your Microsoft 365 tenant (via the Microsoft 365 Admin Center or AppSource).
  </Step>

  <Step title="Assign the add-in">
    Assign the add-in to the relevant users, or deploy it organization-wide.
  </Step>
</Steps>

Wave requests permission to verify the tenant admin identity.

## How Signatures Are Delivered

Unlike the Gmail integration, signatures are not pushed to Outlook's settings directly. Instead:

* When a user opens a **New Email** in Outlook, the add-in calls Wave to fetch their personalized signature.
* The signature is rendered from the user's live Wave profile and inserted into the email body.
* If the **render as image** option is enabled, the signature is converted to a screenshot image and inserted as a picture, useful for maximum visual consistency across email clients.

**Direction**: Pull (the add-in fetches from Wave on compose)

**When**: Each time a user opens a new email in Outlook

## Features

* **Live rendering**: signatures always reflect the user's current Wave profile.
* **Render as image**: an optional mode that converts the HTML signature to an image for cross-client, pixel-perfect consistency.
* **Automatic cache clearing**: the signature cache is cleared whenever team or template settings change, so users always get the latest version.

## Limitations & Requirements

* The Wave Outlook Add-in must be installed in your Microsoft 365 tenant.
* Users must be assigned to a Wave team that has a signature template set up.
* This is an organization-level integration. Individual team members do not connect separately.
* Requires Microsoft 365 with Outlook (Exchange Online). On-premise Exchange may have limitations.

## Disconnecting

Go to **Integrations → Outlook Signature** and click **Disconnect**. This removes the integration. The add-in stops fetching signatures, but it remains installed until removed by the tenant admin.